Business Support Coordinator


Salary:

$60,000.00 - $65,000.00 / annum

Location:

Sydney

Date posted:

16 July 2019

Employment type:

Permanent

Job reference:

ES20190715

Specialisation:

Administration


Description

Robert Half Executive Search specialise in the placement of executive leadership talent across a wide array of industries. The ANZ team are currently hiring for a Search Coordinator to support across two locations in Sydney and Melbourne.



As an Executive Search Coordinator, you will be the key business support to the 3 x ES Managing Directors, 5 x Associates across the two geographical locations and will have the following key attributes;




  • Well versed in MS Office applications, including Word, Excel and PowerPoint

  • Effective communication skills; articulate confident and personable

  • Strong attention to detail

  • Highly organised

  • Ability to prioritise and communicate effectively across multiple requests and time conflicts

  • Able to apply discretion, given the exposure to confidential projects



The key responsibilities of the role will be;



Internal Reporting & Analysis



  • Creation and maintenance of all reporting for Executive Search (local and US reporting)

  • Creation and ownership of Executive Search fee schedules

  • Tracking of invoices sent and paid/reconciliation

  • All relative reporting and analysis from Invenias and LinkedIn and One Note

  • Management of proposal tracking document



Client Proposals and Document Control



  • Preparation of Search Engagement Letters (our terms of business)

  • Client search proposal preparation (Word and Powerpoint)

  • Preparation of client contracts (Search Engagement Letters - SEL) (logos/images etc.)

  • Candidate profile preparation



Administration



  • Control candidate background checks and psychometric evaluations

  • Executive Search documentation and communications

  • Ownership of all ES templates and content

  • Organisation chart creation

  • Type, edit, and proofread business documents (e.g. proposals, position profiles, candidate profiles)



Diary Management & Scheduling



  • Scheduling client weekly update calls

  • Arrange candidate/client interviews

  • Coordination of all logistics associated with each search project

  • Organise all travel arrangements for Executive Search team



Full on the job training and support will be given to the successful applicant. If you are interested in joining a fun, high performing team and you want to work with a global leader who truly care about their employees, then submit your CV via the ad.

Requirements
Administration Office Support


Sydney

Level 24
1 Martin Place
Sydney NSW 2000
au
02 9241 6255
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