Location : Northern Suburbs Melbourne
Post Date : 29 November 2016
Employment Type : Permanent
Job Reference : 07474JM
Job Classification : Administration & Office
We are currently recruiting for an immediately available executive assistant to assist the CEO and Management team of a fast paced, growing business based in Essendon Fields.
Organise and manage all aspects of the CEO's office including diary coordination,
communication, general administration and secretarial assistance.
*Support the CEO and Management Group with all confidential matters.
*Ensure maintenance of customer service standards by research and responding appropriately to customer inquiries and complaints.
*Coordinate meetings and conferences for the CEO and Management Group, as required.
*Liaise with the management team in obtaining data in preparation of business and supplier reports, and taking of minutes for management and supplier meetings, as required.
*Preparation of any Powerpoint Presentations, documents or Excel reports for meetings, as required
*Organise travel arrangements and ensure flights and accommodation are booked and confirmed and itinerary is accurate.
*Screen incoming calls and mail to the CEO, and ensure all outgoing paperwork is accurate.
*Co-ordinate the preparation of monthly reports
*Develop and maintain a suitable filing system, as required.
*Create and maintain Events Calendar
*Create and send invitations to internal and external stakeholders, as required
*Manage and confirm guest lists in conjunction with the management team
*Organise venues, marketing material and guest speakers as required
*Liaise with the management team and any marketing companies involved on specific events
*Attend and run events on the day, if required
*Liaise with Suppliers regarding attendance and sponsorship
*Keep spreadsheets of events, including funding by suppliers
Training will commence in the CBD but the role is based in Essendon Fields ongoing with free parking onsite. We need a flexible, can -do attitude candidate who is directly assisting the CEO but also other members of the team.
Please send your resume by clicking on the apply button or for further information, contact Jacinta Murphy at our office on 03 9691 3663.
140 William Street