Corporate Receptionist / Admin Assistant | ASAP Start


Salary:

$45000 - 50000 / annum

Location:

Carlton

Date posted:

22 October 2018

Employment type:

Temporary

Job reference:

068100010608970

Specialisation:

Administration


Description

The Company

You will be part of a dynamic team in a corporate office environment where you will benefit from working with dual reporting lines into HR and into the Marketing Manager.

The Role

Reception:

  • Welcome clients and visitors to the office
  • Answer and direct incoming calls or deliver accurate and detailed phone messages
  • Timely management of mail duties
  • Complete bank errands daily
  • Order and maintain all office supplies
  • Complete annual reviews of suppliers to negotiate expenditure and assess benefits
  • Coordinate in-office meeting requirements
  • Arrange catering suitable the needs of clients, visitors, and staff
  • Maintain operating systems and equipment
  • Update reception manual when required

Administration:

  • Typing of correspondence
  • Research and present findings for various projects within required timeframe
  • Confirm reservations and schedule in calendars
  • Update Putters Social Club website with upcoming games and results and communicate with members
  • Assist with scheduling and confirming appointments
  • Prepare electronic and hard copy documents, client files and information packs
  • Accurate and timely data inputGeneral
  • Provide ongoing administration support with photocopying, filing and using company templates
  • Lodge and retrieve client files from Archive Managed Facility
  • Report concerns to building maintenance and forward information for staff awareness
  • Enter TFN declaration forms into Evolve and TCS spreadsheet
  • Confirm EFT payment details for TCS team
  • Scanning
  • Assist with putting together claim jackets
  • Reconcile files
  • F&A filing
  • Assist with making labels
  • Assist with end of financial year pre-audits

Travel:

  • Coordinate all travel requirements using approved providers for flights and accommodation
  • Ensure clear communication to staff and management regarding travel arrangements

Events:

  • Plan functions that are suitable to the diverse needs of the Company
  • Plan events within the means of the social club budget
  • Host and oversee event
  • Provide assistance for all other Corporate events, when required

Marketing:

  • Understand brief provided by Management and source promotional items suitable for the intended purpose
  • Provide marketing assistance (including design, print management, signage, collateral & campaign items), when required

Special Projects:

  • Assist with projects as required
  • Complete projects in a professional standard and within requested deadlines

Your Profile

  • Excellent verbal and written communication
  • Excellent time and organisational management
  • Customer service focus
  • Ability to work with diversity
  • Professional business persona
  • Problem Solving and conflict resolution
  • Advanced knowledge of the Microsoft Office Suite
  • Self motivation and ability to work unsupervised
  • Use innovation to approach the position
  • Strong desire for continuous learning
  • Ability to manage multiple tasks simultaneously
  • Effective team player
  • Professional personal appearance
  • Ability to prioritise workload to meet deadlines

Apply Today!

Please send your resume by clicking on the apply now button or for further information, contact Tara Goss in our Melbourne office on 9691 3663.

Reference Number 06810-0010608970TG



Melbourne

Level 39
140 William Street
Melbourne VIC 3000
03 9691 3631
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